No. Contact K-TRACS staff at [email protected] or 785-296-6547 for assistance updating your email address and employer.
Some security features block the auto generated reset password email. Contact K-TRACS staff at 785-296-6547 for assistance resetting your password. For security purposes, username and password information cannot be sent via email.
Click this link to view steps on how to add your mobile number.
Click this link to view steps on using your mobile phone to reset your password.
Prescribers and pharmacists can appoint delegates to search K-TRACS on their behalf. Delegates must be licensed by a state regulatory board (i.e., RN, LPN, RRT, RDH, CPhT, EMT, paramedic or pharmacy intern). Medical assistants and office managers without these credentials are not allowed.
Yes. Delegates should list all supervisors for which they may search patients. Delegates must ensure the correct supervisor is selected when pulling patient reports.
Yes. Supervising providers are limited to 10 delegates. Supervisors are responsible for their delegates' searches, including ensuring the appropriateness of the searches.
K.S.A. 65-1685 (f) requires practitioners and pharmacists to notify K-TRACS within 30 calendar days of any action that would disqualify a delegate from being authorized to receive program data on behalf of the supervisor. Additionally, all supervisors should routinely review their listed delegates in their K-TRACS account and remove access for any delegate who is no longer employed in their practice or who no longer uses K-TRACS on their behalf.
Users are required to notify K-TRACS staff within 30 days of any action that would disqualify them from being authorized to receive K-TRACS information (K.S.A. 65-1685 (d)).
Likewise, supervising prescribers and pharmacists are required to notify K-TRACS staff within 30 calendar days of any action that would disqualify a delegate from being authorized to receive program data (i.e., no longer employed, license expiration, etc.) Supervisors should use the methods listed above for removing access for delegates.
When K-TRACS delegates leave your practice, please either remove them from your K-TRACS account or contact K-TRACS staff to remove their access.
On an annual basis, review the delegates listed in your K-TRACS account to ensure users have the appropriate access.
HOW-TO GUIDES
Prescribers and pharmacists can appoint delegates to search K-TRACS on their behalf. Delegates must be licensed by a state regulatory board (i.e., RN, LPN, RRT, RDH, CPhT, EMT, paramedic or pharmacy intern). Medical assistants and office managers without these credentials are not allowed.
Delegate searches are attributed to the provider for whom they select to complete a search. Delegate searches sufficiently meet Kansas Medicaid requirements to check K-TRACS prior to prescribing for a Medicaid member; however, the search must be attributed to the correct provider who is prescribing. For example, if a nurse in a multiple provider practice completes patient searches for all providers but only has one approved K-TRACS supervisor, only that provider will show searches for the purposes of meeting Medicaid requirements.
Delegates should work within their scope of practice when reviewing K-TRACS reports. Delegates may be able to search all patients for their supervising prescriber/pharmacist and document those who do not have prescription history in K-TRACS and do not require further review. Delegates may also be able to review specific pieces of the report at the direction of their supervising prescriber/pharmacist and document that information. Prescribers and pharmacists maintain ultimate clinical decision-making authority and should also review the patient’s K-TRACS report.
No, printing the K-TRACS report is discouraged. If delegates are using K-TRACS to solely deliver the K-TRACS patient report to you in a more efficient manner and without vetting or analysis, we encourage you to request integration of K-TRACS into your records system for efficient delivery of reports for your review.
Alternatively, your delegate can document in the patient encounter that K-TRACS was reviewed and specific information from the report that you should consider in your clinical decision-making.
Delegates can login to the K-TRACS web portal to search for individual patients or conduct bulk searches to review an entire day’s or week’s worth of patients, all patients on controlled substance contracts, or other frequently used patient rosters.
Prescribers and pharmacists who use integration are able to access K-TRACS patient prescription history at the click of a button. The technology of integration acts as the delegate for prescribers and pharmacists in facilitating easy access to patient reports.
All supervisors should routinely review their listed delegates in their K-TRACS account and remove access for any delegate who is no longer employed in their practice or who no longer uses K-TRACS on their behalf.
CONTACT US
Phone: 785-296-6547
Fax: 785-296-8420
Email: [email protected]
K-TRACS Staff
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