ADD & MANAGE DELEGATES

Prescribers and pharmacists can appoint delegates to search K-TRACS on their behalf. Delegates must be licensed by a state regulatory board (i.e., RN, LPN, RRT, RDH, CPhT, EMT, paramedic or pharmacy intern). Medical assistants and office managers without these credentials are not allowed. 

Delegate searches are attributed to the provider for whom they select to complete a search. Delegate searches sufficiently meet Kansas Medicaid requirements to check K-TRACS prior to prescribing for a Medicaid member; however, the search must be attributed to the correct provider who is prescribing. For example, if a nurse in a multiple provider practice completes patient searches for all providers but only has one approved K-TRACS supervisor, only that provider will show searches for the purposes of meeting Medicaid requirements.

Delegates should work within their scope of practice when reviewing K-TRACS reports. Delegates may be able to search all patients for their supervising prescriber/pharmacist and document those who do not have prescription history in K-TRACS and do not require further review. Delegates may also be able to review specific pieces of the report at the direction of their supervising prescriber/pharmacist and document that information. Prescribers and pharmacists maintain ultimate clinical decision-making authority and should also review the patient’s K-TRACS report.

No, printing the K-TRACS report is discouraged. If delegates are using K-TRACS to solely deliver the K-TRACS patient report to you in a more efficient manner and without vetting or analysis, we encourage you to request integration of K-TRACS into your records system for efficient delivery of reports for your review.

Alternatively, your delegate can document in the patient encounter that K-TRACS was reviewed and specific information from the report that you should consider in your clinical decision-making.

Delegates can login to the K-TRACS web portal to search for individual patients or conduct bulk searches to review an entire day’s or week’s worth of patients, all patients on controlled substance contracts, or other frequently used patient rosters.

Prescribers and pharmacists who use integration are able to access K-TRACS patient prescription history at the click of a button. The technology of integration acts as the delegate for prescribers and pharmacists in facilitating easy access to patient reports.

All supervisors should routinely review their listed delegates in their K-TRACS account and remove access for any delegate who is no longer employed in their practice or who no longer uses K-TRACS on their behalf.